Wedding Planner and Coordinating Packages

Your wedding is unique and so are your planning needs.  So, depending upon your exact needs and budget, Voila offers several service options to help you plan and execute your very special day:

Standard Wedding & Reception Planning

Bridal Veil Lakes wedding planning and coordination

Planning all the details for a smooth event at Bridal Veil Lakes

With our standard wedding and reception planning, we allowing you to enjoy every moment of your wedding day without any worry of background details. Much of our Wedding & Reception Planning is included at no additional charge as part of Voila Catering’s full service event catering and management.  For more information about the gourmet catering, visit Voila Catering.  The following are our standard planning services which is included with our full service catering from Voila Catering:

  • Constructing a detailed wedding day timeline
  • Planning the physical layout and flow of guests thru the event schedule
  • CAD layout of reception and ceremony areas
  • Planning the schedule of guest arrival, ceremony, toasts, photographs, hors d’oeuvres, dinner, cake cutting, formal dances, and send-off
  • Planning the reception meal service style: passed appetizers, formal plated, casual buffet, or social family-style options
  • Planning the menu with the Executive Chef for an seasonal meal that will never be forgotten
  • Planning and Management of all rentals including tables, chairs, linens, glassware, flatware, tents, dance floors, and heaters
  • Setup of wedding accessories such as guest book, table numbers, favors, etc.
  • Setup and strike of the ceremony chairs and reception areas
  • Direct the master of ceremonies/DJ to ensure that the entire event runs to your schedule
  • Guide the DJ for timing of your annoucement, first dance, toasts, cake cutting, bouquet toss, and send-off
  • Ensuring that the placement of tables is accurate with your desired CAD floor plan
  • Decoration of your reception dinner tables
  • Decoration of the cake, gift, guest book, buffet, and place card tables
  • Acting as the point of contact for all vendors including directing the florist, baker, DJ, Band, and staff so everything is just the way you want it
Planning Wedding Ceremony at Long Barn Farm Portland

Wedding Ceremony at Long Barn Farm

 Voila’s Day-Of Wedding Assistant

Should you desire a little more help on  your special day and don’t want to impose on a friend or family member, in addition to everything above provided by Voila’s staff, our Assistant will help with the other details to make your day smooth:

Wedding planning at Bridal Veil Lakes

Wedding Cake Cutting at Bridal Veil Lakes

  • Distribution of bouquets and pinning of boutonnieres
  • Communicating with the officiant
  • Greeting any guests that arrive late
  • Handle the Marriage License and coordinate the signature ceremony
  • Ensuring that gifts, extra food, and flowers are secure with your choice of caretaker
  • Placement of altar items, place cards, and programs
  • Assisting the wedding party and guests as needed
  • Distributing final payments to vendors

The Assistant is offered at an hourly rate of $38 for as long or short as you need us!  The cost of travel time and mileage  will vary based upon your event location.


Wedding Coordination

We can provide Wedding Coordination in addition to the services provided above for very large, complex weddings or if your DJ and officiant need a little more help in managing the ceremony and reception.  Our Wedding Coordination can include as much or as little of the following:

  • Pre-Wedding Consultations to discuss vendor selections,  review ceremony order and schedule, a comprehensive review of all the event details and assistance in making the many decisions necessary for a seamless day.
  • Confirming all details with the appropriate vendors prior to the wedding
  • Facilitating the ceremony rehearsal at the wedding venue… with or without your officiant being present
  • Directing the ceremony processional and recessional
  • Directing the toasts, formal dances, and end of evening send-off
  • Preventing with any unforeseen hiccups

We will get you down the aisle and back smoothly at an hourly rate of only $38.  Every couple and situation will have their own planning needs for their wedding day and Voila is pleased to develop a custom proposal based upon your specific needs.

Sparkler Sendoff planned by Weddings By Voila

Wedding Reception Sparkler Sendoff